Going Paperless at Your Recruitment Agency

If you work in recruitment, you know that thousands of applications can come through for a single job. This increases the amount of information being exchanged between you, the candidates, and the company that has engaged you.

Although initial vetting of CVs and cover letters can be done by an applicant tracking system, at some point, you will need to begin sending information such as academic certificates, proof of citizenship, even images, to your client.

In the past, this would have kept you busy at the fax machine feeding in those documents. But now you can use the features of a virtual fax machine, which requires no special software or hardware and no dedicated line – you use your existing internet connection to send and receive faxes.

How to send a fax online

The dream of the paperless office is brought a step closer with virtual fax services, such as those offered by eFax. First you choose a toll free number that becomes your virtual fax number. There’s no actual phone line associated with it, it’s a digital key that opens the door to online faxing. Once you’ve scanned a document into your computer, you create an email and attach the document to it. Enter the recipient’s fax number into the *** address and hit send.

The beauty of this method is that if you want to email large files but they are over your server’s limit, you can still send them through eFax. Files of up to 1GB can be sent, which means applicant videos, now common, can also be sent to your client.

Free cloud storage and the mobile app

With a virtual fax on your laptop, you never have to look for a fax machine. You can send and receive faxes wherever you have an internet connection. What’s more, faxes you have already sent are stored in eFax’s free cloud storage, so that you can retrieve and resend if needed.

In addition, with the eFax Mobile App, you can use the camera in your smartphone to scan a document and send it as a fax via email. You’ll receive a confirmation once it’s arrived. This means you can send a fax from within a meeting without having to track down a scanner/fax machine.

Recruitment agencies can not only go paperless by sending faxes online, staff can work from home or from an airport lounge just by hooking up their smartphone to an online fax service.


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